The Procedure of Buyer Inquiry

By | October 5, 2015


Buyer Inquiry 

S M Fijul Kabir (Mahin)
B.Sc. in Textile Engineering (CU)
Specialized in Apparel Manufacturing
Lecturer, BGMEA University of Fashion & Technology



Every buyer always wants to deal with the right manufacturer for establishing a successful order. Therefore, the buyer needs to check some important parameter before placing an order to the manufacturer which is known as buyer inquiry. Buyer inquiry is a set of queries about finding a company profile. This profile includes with company location, capacity, product, types of product, machinery details, product price, terms and conditions etc.

How a Buyer Makes an Inquiry:

An international buyer generally collects information from the following sources

  • Different embassies working his country.
  • News media.
  • Yellow page of the export promotion bureau.
  • Own website of the company.
  • Ministry of Commerce and industries.
  • Foreign trade fair in his country.
  • From other buyers, other resources persons like Merchandisers, Fashion Designers and Production people.
  • Different websites of internet.
  • By face book, twitter and other social media.
  • By different types of training, get together, workshops ,etc

    Buyer Inquiry

What are the Buyer Check Point:

  Generally a buyer makes an inquiry as follows-

  • First he/she checks the Company profile (The details about machines, products, workers, existing buyers, skills, reputation, bonded ware house, etc) of the factory.
  • Previous records of works, rate of success.
  • He/she checks compliance and Code of contact of the company with the labor law of the country.
  • Safety measures of the workers, security procedure of the products.
  • Proper authorization of the company from government of the country.
  • Negotiating Bank Support.
  • Facility of power supply and alternating power supply.
  • Strong and weak points, etc

In the final round if buyer gets satisfaction above study then he/she sends an inquiry paper of 4 parts where he/she asks the supplier to give a price quotation for the asking products as per the described requirement attached there.

In the paper the following components are available-

  • Shipment date and Quantity.
  • Product details of fabrication.
  • Size chart of the product manufacturing.
  • Technical sheet for sewing instruction.
  • Accessories and print/embroidery options.
  • Payment terms of cost.
  • Wash, lab test and other service requirement.
  • Packing details and assortment (proportion of packing in each carton), etc.


After receiving the inquiry, the company makes a costing considering all the aspects and informs the buyer about the price of the asking product (which is called Price quotation). Sometimes the buyer makes a negotiation to reduce the price and makes confirmation to give the order for the asking product.

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